From my InBox:
Hi Aliya! I searched the web for XYZ’s email address and it came back to me unanswered. I then searched for the managing editor’s address and sent her my pitch. However, I didn’t hear back from her and I’m not quite sure if it was the correct address or if I should have sent it to her in the first place.
I was wondering if it was possible you could point me in the right direction to getting editors’ email addresses?
It’s a common refrain. You’ve got the perfect pitch. You’ve done your research. You know it’s appropriate for the magazine. And you know the right editor to pitch it to.
Now how the heck do you get into the editor’s inbox?
Many editors are on Facebook. They’re twittering, myspacing and whatever else-ing. But that doesn’t make it that much easier to get something into the right inbox. I’m not sure if we’ve gotten to the point where editors will accept story pitches via Twitter or Facebook. (Editors? If I’m wrong, please let me know…)
As far as I know, finding the right email address is still essential. Now, think about how many email addresses you have. If you’re like me, you have at least three. Maybe more. I have one email address: firstname.lastname@example.org that I give out to blog/writer/professional folks. I check it daily. But it’s not linked to my Blackberry and I’m not responding immediately.
I also have an AOL account. And frankly, if I’ve given you that email address in the past six months… Well, I wasn’t really trying to hear from you. (I know I’m gonna regret typing that…)
Finding me is easy. Go to my Facebook page. The gmail account is listed on my profile. Done. It’s also on my About Me page right here on my blog. Simple.
But editors are not so easy.
Editors are doing a dance with writers. They want to be found. Sort of. But they don’t want their email accounts flooded. They have work to do .
Here’s what I do when I need to find an editor.
1. Google is your friend
It seems like a given, right? Throw the person’s name in a Google search and start there. That’s true. But I’m surprised at how many people don’t Google correctly. First of all, quotation marks are essential when you’re using Google.
Let’s say you’re looking for me. You need to find my email addy or just any information. First thing you do is type my name into a Google bar.
Now you’ve got a quarter of a million hits to slog through. And that’s because it’s looking up any site that lists the words “aliya” and “king” even if it has nothing to do with me. (Lots of hits about Arab “kings” and their wives named “aliya.”)
And then, I use that pesky middle initial. Which means you could do a search for Aliya S. King.
And now you’ve got even more choices. Ugh.
But look what happens when you put Aliya S. King in quotes…
Voila! So much easier to handle. And using this method, you have a much better chance of finding information for the person you’re actually looking for.
The first thing I do is search for my editor’s name, using quotation marks. And then, I add the person’s name and a few keywords, like email, website or blog. And I should hope you all are also using Advanced Search in your Google searches.
If you click on “Advanced Search” you’ll see a screen like this:
There are tons of cool things here that will help you fine tune your search. (You can even search for a name just within YouTube!) But for now, focus on Dates…Click on Dates, and refine your search to the past 24 hours or the past week or month. Here’s what happens when you do a search for me in the past seven days…
It can be helpful to see what’s been posted recently on the ‘net about the person you’re looking for. You may find mentions on Twitter. It may even pull up a blog post that contains an email address.
Let’s say you’ve configured a zillion different Google searches and still no luck on an email addy. Well, now it’s time to get crafty.
We all know that most corporations give out the same email address to just about everyone. It’s usually email@example.com or aliya_king or aking or a.king. The number of possible combinations can be frustrating.
I have been known to us every combination I can think of and hope for the best. In theory, I suppose this could work. And I think it has worked for me once or twice. But I can’t say I recommend it. Too messy. And it seems unprofessional. Though if it gets the job done, it doesn’t matter.
But what usually ends up happening is that the emails start bouncing back to you. And then you have to keep track of which ones didn’t work. No good.
So how do you find out the right suffix for the editor you’re looking for?
Editor email addresses are rarely printed on the masthead of a magazine. But advertising folks almost always have their emails posted on the masthead. Advertisers bring money to a company. They need that phone to ring and they want to be found. So I find the name of someone who works in advertising, Google them and then voila! I have the suffix I need for the editor I’m looking for.
Keep in mind, the editors are on to us. I know a few editors who have changed their main email address so that it doesn’t have the same suffix as the rest of the company. D’oh! It still works most of the time though.
I use this same trick when I’m trying to get an editor’s main phone line without having to go through the switchboard.
I call someone in advertising. (Make sure it’s someone in Classifieds. They’re more likely to pick up than a person who gets the big dog ads.)
Me: Oh, I’m sorry, I was trying to reach Smokey Fontaine…I think I have the wrong number…
Classified Ads dude: Yeah. He’s over in Editorial.
Me: Shoot. What’s his extension again?
Classified Ads dude: Lemme see. (Dude looks over at the list of extensions we all have taped up somehwere in our office) Yeah, he’s at Blah-blah-blah.
Me: Awesome, can you transfer me over there?
I can’t tell you how many times I’ve been able to get an editor on the phone directly using this method. Thanks Classified Ads dudes and dudettes!
Sidebar: Hmmm. I’m really giving out my trade secrets here. What’s wrong with me?! I think I might have to get Avant Guild on you fools and start locking up some of these posts. I’ma start a subscriptions service in a minute…Hmmm…
Anyway, you can always try calling an editor and just straight up asking for their email address. A few problems with that, of course. For starters, good luck getting past the receptionist. And God forbid the editor has an assistant, you can forget about it. I’ve lucked out a few times. But mostly, calling for an email address never ends well. They’ll usually ask you why you want the email address. And then, they’ll hit you with: she’s not looking for anything right now…
And that’s because calling to ask for the email address makes you look like an amateur.
Let’s try it out right now and see what happens. Let’s take a big name editor…Hmm. We’ll use Emil Wilbekin, editor-in-chief of GIANT. I’ve worked with Emil,most recently on this story:
I met Emil a million years ago, (okay, it was 1999), and he’s always been very laid back and open to new ideas and new writers. But I’ll bet he doesn’t want his InBox clogged with a bunch of pitches from newbies. Let’s call him up and see if we can get his email addy. Don’t hold your breath… I just did a cursory Google search and found nothing…
Well shut my mouth wide open!
You can get Emil’s email address if you just call and happen to get his voice mail. And yes, I lowered the volume while editing the video. If you need Emil’s email, call him and get it! I ain’t doing all the work for you! And I’m not having Emil cursing me out for broadcasting his email address all over the Internets.
Beware of calling for email addresses. I’ve called editors directly a few times only to have them actually pick up the phone. Yikes! Nothing like sputtering out some nonsense, or worse yet, hanging up on them, because you weren’t expecting them to pick up.
After Emil’s voice mail came on, I sort of forgot I was still on the phone. And I forgot I was still taping. So I left him a really ridiculous and awkward voice mail message that I’m way too embarrassed to post here. Ugh.
So maybe it’s not so hard to get email addresses these days? I’m thinking Emil might be an exception to the rule. And I still wonder what happens if you get a live person on the phone. Would Emil himself give out his email to a new writer calling with an idea? Would his assistant? I’m not so sure.
At the moment, I’m trying to track down an email address myself. I’ve exhausted all my own ideas and still no luck.
A few years back, a writer named Marc Jacobson wrote the seminal piece on Frank Lucas for New York magazine. The story was the basis of the film. Over the past year, I’ve thought about all the juicy bits Marc was able to get out of Frank. And I’ve wondered how in the hell he dealt with Frank and his idiosynchrasies. And I’d really like to know if he was able to translate his thick accent!
So I’ve been looking for his email address to drop him a line. Here’s the email that’s been sitting in my Draft folder for months…
My name is Aliya S. King. I’m a freelance writer. Last year, around this time, I entered the orbit of none other than Frank Lucas. He was interviewing writers to collaborate with him on his memoir. And lucky me, I was chosen. I just handed in the book today.
Obviously, your article served as the cornerstone of my research for the book. (though of course, it’s tough to get him to cosign on much of the juicy stuff you managed to get out of him back then).
Anyway, I don’t have much to share. Just kept wanting to reach out to you over the past year to commiserate. It takes a special kind of person to deal with Frank Lucas. How the hell did you do it?
Marc writes for New York. So my first step was to check out the website:
No Marc listed. Grrr. I Google. No luck. (There are way too many folks with the same name. Same issue with Facebook and Twitter). Finally, this morning, I call the magazine. They transfer me to his voicemail. But eh, I didn’t leave a message. I just want to drop a line in his Inbox, the right one. Not leave one of my super awkward voicemails.
So there you have it, a few tips on finding an editor. I’m no expert, as you can see. But I do know that sometimes, there’s only one surefire way to contact someone you’re looking for…
I’ll let you know how this works out…
Fellow writers, how do you find email addresses for your sources, (assuming you can’t just call up a friend and ask for the hook-up). Tell me your stories, newcomers and veterans, on scoring the elusive email or phone number…
I’d love to hear from you…